The University Administration is committed to internal control of all materials, both in the warehouses and after they are received by the sites, administrations and departments. Therefore, the Inventory Control Administration was created by administrative decree number (3038) dated 19/7/1429 AH, and it is responsible for the financial and administrative affairs and completing the necessary procedures for the start of the Administration's work. This is in accordance with article 23 of the Government Warehouses Regulations issued by the Government Procurement Administration of the Ministry of Finance and National Economy. This Administration is an internal auditing body with many features, including monitoring and classifying the materials procured, spent and returned from all University warehouses and facilities, and preparing the necessary studies to determine the economic quantity for storage and its levels, and striving to apply a movement system to preserve public funds for the benefit of all. Additionally, it is responsible for preserving the obligations of the facilities and employees for everything that is disbursed from the permanent items, conducting sudden inventories and periodic monitoring of stocks in all warehouses and following the regulations and systems.
DMO focuses on improving data quality and governance to ensure accuracy and consistency of information, the office contributes to enhancing operational efficiency and supporting decision-making through the application of business intelligence technologies and advance analytics, it also plays a role in developing an integrated data environment that supports digital transformation and enhances the reliability of reports and strategic outcomes.
Foundation:The Legal Affairs Department was established pursuant to His Excellency the University President’s Resolution No. 980/55, dated 11/3/1430 AH, and is organizationally affiliated with His Excellency the University President.
The Travel Department is the unit responsible for providing services and handling procedures related to scholarship students. Its responsibilities include issuing student travel tickets, such as arrival tickets and end-of-year vacation tickets; processing residence permits; handling student passport transactions; coordinating matters with the Passport Department and the Expatriates Administration; and following up on students’ status throughout their period of study and residence at the University.
The Administrative Communications Department is one of the key departments at the Islamic University. It is responsible for organizing the flow of incoming and outgoing official correspondence and transactions within and outside the University, ensuring timely processing, accurate documentation, and secure preservation of data and records in accordance with approved regulations and procedures.The Department supports the University's academic and administrative units by receiving transactions, recording them, directing them to the relevant departments, and monitoring their progress. It also manages document and archive preservation to ensure easy retrieval whenever needed. In addition, the Department contributes to enhancing administrative efficiency by implementing best practices in official communications management and supporting digital transformation initiatives in correspondence and archiving processes.The Administrative Communications Department is committed to delivering its services with a high level of professionalism and reliability, thereby enhancing institutional performance, safeguarding the confidentiality of transactions, and supporting efficient decision-making
Today’s world, in all its methods, patterns, and details, has become closely connected to ever-evolving global networks, as well as information technology systems and operational technology systems. It has effectively become a small global village in which everyone interacts, communicates, and shares information and ideas. Most essential aspects of daily life are now linked to the smooth flow of information, its security, and the integrity of the systems that manage it.With this progress, the world is preparing to enter the Fourth Industrial Revolution, which is based on technologies characterized by rapid growth in computing power, massive capabilities for data storage and exchange, and readiness to deal with the outputs of artificial intelligence, robotics, and autonomous systems. This requires smart adaptation, the development of specialized capabilities, and alignment with cybersecurity requirements.Based on the Islamic University’s awareness, in cooperation with the National Cybersecurity Authority, of these changes and its engagement with contemporary developments, and in translation of the leadership’s approach in our country to be a successful and globally leading model across all fields, and in line with Saudi Vision 2030, which has made digital transformation and the development of digital infrastructure among its key objectives, and in recognition of the importance of data, technical systems, and sensitive infrastructure and their connection to administrative interests, as well as the importance of protecting them from threats and risks in cyberspace, the General Administration of Cybersecurity was established and affiliated directly with the President of the University, may Allah protect him. This administration serves as the competent authority for cybersecurity at the University and the national reference in its affairs, and aims to enhance cybersecurity in order to protect the University’s vital interests, security, sensitive infrastructure, priority sectors, services, and administrative activities. This does not exempt any entity from its responsibility for its own cybersecurity, provided that this does not conflict with the authorities and responsibilities assigned to the administration under its regulations. The regulations of the Cybersecurity Administration define cybersecurity as the protection of networks, information technology systems, operational technology systems, and their components, including hardware and software, the services they provide, and the data they contain, from any unauthorized or unlawful breach, disruption, modification, access, use, or exploitation. This concept also includes information security, electronic security, digital security, and similar fields.
The Deanship of Community Service and Continuing Education is a major representative in community service and the third function of the university, and this makes one of the most important priorities of the Deanship of Community Service and Continuing Education is to provide a distinct community service that reflects the excellence of the university with its programs, goals and aspirations. The Deanship represents one of the supporting deanships at the university, and it seeks to achieve an effective strategic partnership through the services and educational and training programs it provides to serve the local and global community in accordance with its vision and mission consistent with the vision and mission of the university.
The comprehensive, updated restructuring of the university, issued on 12/3/1445 AH, included a research center named: The Center for the Translation of the Meanings of the Noble Quran and its Sciences, categorized under the centers affiliated with the Deanship of Postgraduate Studies and Scientific Research. The restructuring stipulated that the center comprises three departments: the Department for the Translation of the Meanings of the Noble Quran, the Department for the Translation of Sharia Sciences and the Arabic Language, and the Research and Development Department. Through the activation of its departments, the center seeks to establish specialized units dedicated to transferring the academic output of the College of the Noble Quran and other Sharia and Arabic Language departments into various languages. This is achieved through standardized translations that adopt the best and latest methodologies from translation schools worldwide, utilizing artificial intelligence technologies. The center aims to enrich global culture with reliable religious and Arabic perspectives, making this output accessible to knowledge seekers worldwide, thereby enhancing the university's academic reputation on a global scale.
The Secretariat of the Scientific Council is an administrative unit affiliated with the University Vice Presidency for Postgraduate Studies and Scientific Research. The Scientific Council considers a wide range of matters and responsibilities stipulated in the Higher Education and Universities Law. Its key responsibilities include considering and making recommendations on academic appointments and promotions, scholarly publishing, academic sabbaticals, scientific communication, the engagement of part-time professors, and other related matters.
A center affiliated with the University Vice-Presidency for Graduate Studies and Scientific Research. It is dedicated to spreading the culture of innovation and entrepreneurship, providing an opportunity for Islamic University affiliates and the Madinah community to transform their ideas into entrepreneurial projects.
The General Directorate of Internal Audit at the Islamic University is an independent department dedicated to promoting transparency and accountability across all academic and administrative operations. It focuses on ensuring operational efficiency through the continuous review of internal and financial control systems, aiming to effectively achieve the University’s strategic objectives.
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The Sustainability Office was established under the General Administration of Projects at the University as part of the organizational restructuring, pursuant to the decision of His Excellency, the University President, dated 19/06/1447 AH, reflecting the University’s commitment to promoting sustainability concepts and activating sustainable practices across various academic, administrative, and operational fields.The Office is concerned with contributing to the institutionalization of sustainability principles within the University environment by supporting relevant initiatives and projects, enhancing the efficiency of resource utilization, and promoting institutional and community awareness. This contributes to achieving sustainable development goals and strengthening the University’s competitiveness in this field.The Office also works to coordinate with relevant entities both within and outside the University, in a manner that supports the development of a more sustainable, efficient, and nationally aligned university system, consistent with modern global practices.
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