1. Supervising all university graduate programs, monitoring the implementation of policies and regulations, and ensuring the integrity of academic and administrative procedures across faculties and academic departments.
2. Managing and organizing graduate admissions by advertising programs, admission requirements, and deadlines; receiving applicant files; verifying compliance with requirements; coordinating merit-based selection and admission procedures with departments and faculties; and issuing student records and finalizing registrations.
3. Managing student registration and academic status changes, including monitoring semester registration, add/drop requests, postponements, leave of absence (apology), withdrawals, reinstatements, additional attempts (grace periods), and other administrative actions in accordance with approved authorities, rules, and regulations.
4. Tracking student attendance and academic/research progress, monitoring cases of academic difficulty, warnings, or dropouts, and coordinating with academic departments to take appropriate regulatory measures.
5. Evaluating proposals for establishing and developing graduate programs—including specialized, joint, and interdisciplinary programs—ensuring they meet academic and administrative standards before submitting them to the relevant councils and committees.
6. Contributing to program quality assurance and continuous improvement, ensuring alignment with academic and professional needs, reviewing program specifications, curricula, and learning outcomes, and supporting academic accreditation processes.
7. Coordinating the work of the Standing Committee for Graduate Studies, preparing its agendas and minutes, following up on recommendations and decisions, and forwarding items requiring approval to the University Council or other relevant authorities.
8. Organizing thesis/dissertation registration procedures, tracking the approval of topics and research proposals, and managing the appointment or replacement of supervisors and co-supervisors in accordance with university regulations.
9. Overseeing academic supervision of theses/dissertations, including reviewing supervisor reports, monitoring supervision timelines and student progress, ensuring adherence to standard duration limits, and resolving exceptional cases in coordination with departments and colleges.
10. Organizing thesis/dissertation defense procedures, verifying that committee formation requirements and member eligibility are met, and finalizing defense reports, decisions, and required post-defense revisions.
11. Finalizing degree-granting procedures after confirming the completion of course and research requirements, the execution of reviewers' corrections, and the fulfillment of graduation and repository deposit requirements, prior to submitting recommendations to the competent authorities.
12. Drafting, updating, and publishing operational handbooks, templates, and procedures to provide students, supervisors, and departments with clear pathways for admissions, registration, supervision, defense, and graduation.
13. Contributing to academic advising services (in coordination with the Student Counseling Center) and providing information and communication services to graduate students and stakeholders. This includes making official announcements on the university website, the Deanship’s portal, its X account, WhatsApp channel, and Telegram channel regarding schedules, procedures, events, and services; publishing and clarifying updated regulations, decisions, and circulars; and answering inquiries to guarantee timely delivery of accurate official information and enhance the overall student experience.
14. Reviewing and processing student complaints and grievances in accordance with established university policies and regulations.
15. Receiving, reviewing, and providing feedback on development proposals and innovative ideas in light of applicable policies and regulations.
16. Organizing and conducting regular orientation sessions and workshops on graduate studies policies, regulations, executive rules, and procedures for both students and faculty members. This aims to explain regulatory updates, demonstrate practical applications, address recurring issues, and answer inquiries to enhance compliance and minimize academic and administrative errors.
17. Contributing to the development of students' academic and research skills through training courses, workshops, and programs focused on research methodologies, academic writing, research integrity (ethics), publishing, defense preparation, and related topics.
18. Supporting high-quality research output by graduate students—in coordination with the Deanship of Scientific Research—by encouraging publication in peer-reviewed and indexed journals, and aligning theses with strategic research priorities and societal needs.
19. Attracting academically and research-distinguished talent to enroll in graduate programs—in coordination with faculties and institutes—and working to elevate their academic and research qualifications.
20. Preparing data, reports, and statistical indicators regarding admissions, enrolled students, graduates, theses, and programs, and utilizing this data for strategic planning, decision-making, performance measurement, and continuous improvement.
21. Responding to official inquiries received from the Ministry of Education and other external entities by drafting accurate official responses based on approved policies and data, in coordination with relevant departments, and following up on subsequent actions.