Tasks and Objectives of the Department of Inventory Oversight

Tasks and Objectives of the Department of Inventory Oversight:

To achieve the strategic goals of the university and fulfill its mission, the Department of Inventory Oversight aims to accomplish the following objectives in accordance with the regulations for establishing the department and the organizational goals of ISO 9001:2015:

Article (23): Establishment of the Department The establishment of a department, section, or unit for inventory oversight in government agencies, determined by the volume and requirements of the work, in agreement with the Ministry of Finance and National Economy.

Article (24): Competencies of the Department, Section, or Unit for Inventory Oversight

1. Maintaining item control cards corresponding to the item categories to manage the movement of items in warehouses, with entries made based on supporting documents.
2. Maintaining custody cards for the items.
3. Keeping and archiving the supporting documents for the entries.
4. Handling all tasks related to the generation and management of relevant information.
5. Conducting periodic reconciliations of the records/balances in the item control cards with those in the standard item cards.
6. Inventorying and following up on technical assets designated for repair, granting, sale, or disposal, based on periodic reports from the General Department of Administrative Affairs.
7. Temporary storage management: Requesting items for the warehouse before their stock reaches the minimum limit.
8. Providing relevant information based on the incoming data and reports.
9. Providing emergency services and coordinating with other committees as the situation requires.
10. Examining and backing up computer-related data.
11. Determining whether it is necessary to store items or issue them directly.
12. Conducting a monthly reconciliation of balances for certain items in the warehouses against the corresponding balances recorded in the item control cards to ensure the regularity and accuracy of the entries.
13. Reducing the number of similar/duplicate items in accordance with the standards set by the Saudi Standards, Metrology and Quality Organization (SASO).
14. Preparing statements regarding the value of deficits and surpluses in item balances, based on the forms and reports of the inventory committees or the reports of the General Court of Audit (General Auditing Bureau).
15. Studying inventory reports and extracting their valued balances at the end of each fiscal year.